Streamlining Operations For a Cloud-Based Future

The Situation

Complexity From Separate Domains

This Florida Engineering Company had a unique IT environment. On-premise systems were managed internally, while a private Exchange environment and server cluster were supported by ITonDemand.

They were running Exchange 2013 on a domain separate from their local network, creating two distinct user environments. While the setup worked, it became increasingly complex to manage over time. To reduce overhead and improve security, they looked to unify both environments through a move to the cloud.

The Challenge

Outdated Systems and Split Access

Managing two identity environments made account maintenance more difficult and increased the risk of error. It also created confusion for end users and added complexity for internal IT teams.

Their Exchange system was also approaching end-of-life, with limited support remaining. While it was still functioning, the organization wanted to address potential risks before they became disruptive.

The Solution

A Hybrid Migration With Zero Downtime

ITonDemand began with a detailed discovery process, reviewing inbox sizes, public folders, delegation rules, and forwarding configurations.

To avoid disruption, a hybrid environment was set up, allowing Exchange and Microsoft 365 to run in parallel. This enabled the team to migrate roughly 300 mailboxes in controlled batches, keeping systems live and staff productive throughout the process.

Thanks to extensive experience with similar projects, the migration proceeded smoothly with no major technical issues.

The Result

A Unified Cloud-Based Setup

All mailboxes and associated data were successfully migrated without downtime. The legacy Exchange server was fully decommissioned, and the company’s dual environments were consolidated into one unified platform.

With Microsoft 365 and Azure in place, the Florida Engineering Company now operates on a secure, modern infrastructure that is easier to manage and more adaptable to future needs.

Our Partner

About the Florida Engineering Company

This Florida-based engineering company provides custom-manufactured components and systems for industrial operations. Their solutions support sectors such as energy, resource extraction, and infrastructure. To maintain performance across their field operations, they rely on secure and dependable technology. Cloud modernization has become a key part of their long-term IT strategy.